How does OneFile increase learner engagement?

OneFile is proven to increase engagement – but how?
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How does OneFile increase learner engagement?

It takes time and effort to run an effective apprenticeship programme – but research shows that if you use OneFile, your candidates are more likely to complete! 

Our system is designed to maximise learner engagement throughout the entire programme – through visibility of the journey, clear workflows, and channels for open and transparent communication and feedback.  

Apprentices like learning in a way that suits them, so we’ve developed a range of tools which can be used on smartphones or computers to maximise flexibility. These include progress dashboards, learning journals, evaluation scorecards and functionality to easily upload multimedia content 

Those are just some of the reasons why at OneFile the completion rate is 57% compared to the national completion rate of 53%.  

– but how? 

Here are some of the other ways OneFile helps you to maximise results:  

Progress dashboards

With OneFile’s progress dashboards, learners can see exactly how they’re progressing – and see how individual assignments push up their overall total of delivered work, which is really motivating.  

Online alerts

A clear workflow system, underpinned by prompts for learners and tutors maximises momentum. Learners are notified that they need to complete certain work, and if they do so ahead of deadlines, tutors are prompted to send them more. 

Learners are more engaged when their workflow is consistent, they feel supported and fresh work is sent quickly and effectively. 

Learning journal

The learning journal enables apprentices to reflect on their journeys – seeing how far they have come, as well as helping them retain more information and stay engaged. Entries are displayed in a social-media-style feed, so candidates can easily access their reflections. 

“I love the learning journal as it’s so user-friendly. I can attach audio recordings, pictures and word documents that show immediate progress on any work I have completed. It’s great!”  - A learner using OneFile 

Evaluation scorecard

Learners can agree with tutors and employers to use a customisable scale to rate performance. This means that together, everyone can rate learning in a way that’s relevant to the organisation and see scores increase as they progress, which encourages apprentices to take an active role in their learning. 

Multimedia content

OneFile accommodates resources for multimedia learning – including videos, tutorials, resources and quizzes. Apprentices can test their knowledge as they go, helping them stay engaged via fresh and modern content. 

Offline apps

OneFile’s eportfolio and Learning Hub apps enable learners to log in wherever they are – at home, in the classroom or at work. This means candidates can use smartphones to capture evidence as they go, but complete the work whenever suits them. 

“Our learners are so engaged – and their eportfolios are so easily accessible, they continue to work on their assignments at home. This would never have happened before! They’re really motivated by seeing their progress increase in OneFile when they complete their work.” - Kevin Tedds, software developer and on-call crew manager | Nottinghamshire Fire and Rescue 

To see exactly how OneFile works and how it can help you increase learner engagement, book a demo with a member of our team. They’ll take you on a tour of the system and answer any questions you have. 


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This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.