How to prepare for Ofsted inspections

Well, the whole point of Ofsted inspections is that you can’t prepare for them.

How to prepare for Ofsted inspections

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Well, the whole point of Ofsted inspections is that you can't prepare for them.

Four years ago the Department for Education reduced the notice given before an inspection to just 2 days, meaning organisations now have no time to prepare.

This may seem a little harsh, but there is method to the madness. The new Ofsted common inspection framework is designed to assess each organisation as a whole, rather than on a pre-rehearsed training session. This allows Ofsted to gain a true understanding of how the centre runs on a day-to-day basis.

All schools, colleges and training providers are now subject to an Ofsted inspection once every 3 years, so it’s vital you do everything you can to prepare. After all, you wouldn't go into an exam without revising first!

Here are our top tips for preparing for an Ofsted inspection:

Start early

Whether you're an Ofsted expert or a complete novice, it’s a good idea to get inspection-ready as soon as possible. The more you know about what to expect on the day, the higher your organisation will perform.

Read up

It may sound obvious, but take a look at the Ofsted inspection handbook to find out exactly what you'll be assessed on. It will help you prepare for field questions, financial assessments and performance reviews.

Go digital

Make sure your organisation's website is up to scratch and meets all statutory requirements. It’s also a principal resource for your staff and learners, so make it the best it can be!

During your inspection, Ofsted will ask to see evidence of each user's learning journey. With an online eportfolio, learner development is tracked automatically so there's no need to prepare data for the inspection. All information is ready at the click of a button.

Find out how you can improve your Ofsted grade with OneFile.

Speak to staff

Hold regular training sessions throughout the year to ensure your employees are always confident enough to answer questions about their learners.

First impressions really count, so make sure your organisation is primped and pruned before your inspection.

Don’t panic

Being under inspection is far from a walk in the park, but it's important you don’t panic when the Ofsted inspectors arrive. If you're running your organisation effectively, have followed our tips and are using a leading eportfolio, you have nothing to worry about.

Now organisations are only given 2 days' notice before their Ofsted inspection, many struggle to prepare. In fact, 40% of people find the whole experience extremely difficult to manage. But with OneFile, you're always inspection-ready.


Ready to get an outstanding grade? Download our free guide to find out what other providers think about OneFile, and how it can help you ace your next inspection.  

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This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.