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Why should employers use an eportfolio?

Whether you have 2 employees or 2,000, using an eportfolio to track training is a good idea.

Why should employers use an eportfolio?

people working around a tablet that shows onefile software

Whether you have 2 employees or 2,000, using an eportfolio to track staff training is a good idea.

With so many day-to-day operations to keep track of, it's easy to let learning and development fall by the wayside. Not only is this bad for your employees' personal development, it's bad for business too. Companies who invest in upskilling their staff see higher retention rates, improved productivity, and increased staff satisfaction – while those who don't often experience a skills stagnation.

So, what can you do to encourage learning and development – without wasting precious work time?

Whether you're encouraging personal development, training apprentices or monitoring compliance, using an eportfolio will make the whole process easier to manage. And if it has a built-in CPD tracker, employees can sync their accounts so you can see the benefits of their learning and development.

Take a look at our top 6 reasons to use OneFile's eportfolio:

1. Accessibility

With OneFile's eportfolio app, employees can train anytime, anywhere, on any device – even when they're offline. This means instead of wasting time writing up notes, staff can take photos, videos and audio recordings when they're in action on-the-job.

2. Security

OneFile has robust security features so data cannot be lost, stolen or modified. Assignments are stored online, fully encrypted and verified using auditable electronic signatures.

3. Quality control 

All training has some kind of quality assurance process. With over 50 reports available for managing quality in OneFile, the full audit trail is recorded online and visible across the platform – so quality assurance is easy to track, manage and maintain.

4. Collaboration

Many training courses involve collaboration with a college or training provider. This means employers have to work together with other organisations to deliver training to staff. With OneFile's eportfolio and VLE, all users can communicate online so collaboration is easy. You can send messages, feedback or support instantly, or arrange Skype meetings to communicate face-to-face. This saves time and money, and ensures learners receive well-rounded support when they need it.

5. Increased productivity

Employees using eportfolios to track their training rather than paper-based portfolios are more engaged at work – helping them achieve more in less time.

6. Huge savings

Whether your staff are completing apprenticeships or compliance training, a lot of professional development happens on-the-job and evidence has to be written up. This means paper, printing, storage and travel costs could run into the thousands – but not with the right technology at your fingertips. With OneFile, users can record evidence of their learning online, so paper costs are reduced to zero.

And that's not the only way OneFile can save your business money. To find all the ways you can save, discover how OneFile works, and see what other big brands think, download 'OneFile: the real ROI'.

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This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.