Using an eportfolio: frameworks vs standards

Many providers unsure how to use an eportfolio to manage apprenticeship standards effectively.

Using an eportfolio: frameworks vs standards

Using an eportfolio: frameworks vs standards

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Eportfolios have been used to manage apprenticeship training for a long time now.

But since the new standards were introduced, a lot has changed – and many providers aren’t sure how they can use an eportfolio to manage apprenticeship standards effectively.

The biggest change that affects how apprenticeships are delivered is the shift from assessing to learning. In the old frameworks, apprentices were assessed on their ability to meet criteria throughout their programme. Then once they’d met all the criteria, they completed the course. The new standards have completely changed this. Apprentices now have to develop a deep understanding of the KSBs (knowledge, skills and behaviours) in the standard and complete 1 end-point assessment (EPA) at the end of their programme. And apprentices are graded now, so they need to really know their stuff for the EPA.

This means instead of recording assessment evidence as they go along, apprentices need an eportfolio to record evidence of their progression of learning – which is totally different. And here’s where the comparison between using an eportfolio for frameworks vs standards begins.

Recording evidence

Although apprentices aren’t assessed on-programme any more, they still need to record evidence of learning. Learners can use their eportfolio to record evidence and store it in one place ready for the EPA. OneFile has a built-in learning journal so apprentices can upload learning reflections as evidence.

Learner-led scoring

If their eportfolio has a scorecard feature, apprentices can use it to rate their understanding of each KSB and see their progression throughout their programme. With OneFile's scorecard feature, apprentices can evaluate their skills and show evidence of their progression of learning – which is what Ofsted wants to see.

Gap analysis

Like with the apprenticeship frameworks, tutors delivering standards can use the gap analysis feature in their eportfolio to find any gaps in knowledge and plan activities around them. With OneFile, tutors can complete a gap analysis, plan activities and assign learning content using one unified system.

20% off-the-job training

The off-the-job training requirement is brand-new to apprenticeships, but some eportfolios have built-in features to help users manage it – which is a godsend. When apprentices record activities in OneFile, they can just select whether it was completed on or off the job. OneFile will then calculate how many hours they’ve completed as a percentage of their total contracted hours, so the apprentice knows how close they are to the 20% requirement.

End-point assessment

Although apprentices aren’t continually assessed any more, they still need an eportfolio to record evidence for the EPA. With OneFile, apprentices can create an online collection of their best evidence and download it into a read-only file. This can then be sent to the EPAO and used during the apprentice’s presentation.

All of these changes are still pretty new to providers, so using an eportfolio to manage them is vital. OneFile has these additional features built in, which completely transforms the apprenticeship experience for learners, tutors and managers.

To find out more about OneFile’s eportfolio and how it can be used to deliver the new standards, download our free guide.

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This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.