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How to track KSBs using an eportfolio

KSBs must be met by the apprentice, and be evidenced and assessed 

How to track KSBs using an eportfolio 

man writing on a whiteboard

Career success is often due to professionals having the right Knowledge, Skills and Behaviours (KSBs). That’s one reason why apprenticeship providers must provide more rigorous evidence they’re embedding these fundamentals within their programmes.

They represent the core attributes an individual must have to be competent in the occupation. The KSBs must be met by the apprentice, evidenced and assessed in order for them to pass their course. KSBs were part of the old frameworks and they’re still part of the new standards, but how KSBs are evidenced and recorded has changed.  

KSBs represent the core attributes individuals must have in order to be competent within each occupation.  

In the past, apprentices only had to provide evidence that they had met each KSB. But now Ofsted requires apprentices to prove they have built a deep understanding of each topic, or gained a good grasp of each specific skill over time. And that’s where eportfolios will help.  

At OneFile, we’ve accommodated these changes by upgrading our learning software, to include a course builder, scorecard, learning journal, and off-the-job tracker – so you have everything you need to deliver against the new standards.     

Recording KSBs 

Apprentices often appreciate digital solutions, which enable them to upload evidence of skill development, log reflections on what they've learned, and even use an offline app to record workplace behaviour.  

With OneFile, it’s easy to distinguish between the different KSBs and upload evidence against each. Records can then be assigned to KSBs and marked as on- or off-the-job.   

Learner-led assessment

Another important part of evidencing KSBs – part of the new standards - is learner-led assessment, where apprentices continually evaluate and rate their own learning. To support this, we’ve created an evaluation scorecard where apprentices record a baseline score between 1-10 at the start of the programme, and update as they progress through their studies. 

We’ve also developed our learning journal so apprentices can upload evidence to support their learning, include reflections on the KSBs within each standard, and reflect on training as they go. 

Timeline of learning 

With OneFile, it’s much easier to track progression against learning or behaviours. Apprentices rate themselves in the scorecard, and as they go, our software plots data in a graph to show visually the progression of learning or 'distance travelled' over time. This scorecard encourages apprentices to regularly evaluate their knowledge, skills and behaviours.  

Without the right tools it can be really difficult for apprentices, training providers and employers to track and record KSBs. Use OneFile to deliver excellence in performance as standard.  

To find out more about OneFile’s learning journal and how it can be used to track KSBs, download our free guide.  

Download guide


This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.