How to track KSBs using an eportfolio

KSBs must be met by the apprentice, and be evidenced and assessed 

How to track KSBs using an eportfolio 

man writing on a whiteboard

Knowledge, skills and behaviours (KSBs) have always been part of apprenticeships.  

They represent the core attributes an individual must have to be competent in the occupation. The KSBs must be met by the apprentice, evidenced and assessed in order for them to pass their course. KSBs were part of the old frameworks and they’re still part of the new standards, but how KSBs are evidenced and recorded has changed.  

According to the old frameworks, learners just had to provide evidence that they had met each of the KSBs. This didn’t prove that the learner had a deep understanding of the topic or had really learnt the skill they were performing.  

So instead of testing competencies, the new standards focus on the learner's journey and skills development. Ofsted is pretty adamant about this, and now wants to see evidence of learning and the progression of learning – and herein lies the challenge.  

With a traditional eportfolio, recording evidence of learning occurring was difficult. Eportfolios have had to up their game and develop new features to deliver the new standards – which is exactly what OneFile has done. We’ve upgraded our learning software and added a host of new features – including a course builder, scorecard, learning journal and off-the-job tracker – so it has everything you need to deliver the new standards.  

Recording KSBs 

With OneFile, it’s easy to distinguish between the different KSBs and upload evidence against each. Apprentices can use OneFile’s learning journal to upload reflections on the knowledge they've learned... the offline app to record workplace behaviour... and the eportfolio to upload evidence of skill development. Records can then be assigned to KSBs and marked as on- or off-the-job.  

Learner-led assessment

Another important part of the new standards is learner-led assessment. At OneFile, we've created an evaluation scorecard. Apprentices can rate on a scale of 1 to 10 against each KSB when they start their programme – recording their 'baseline' or 'starting point'. They can then continue to rate themselves as they progress through their programme – supporting self-evaluation. We’ve also developed our learning journal so apprentices can reflect on learning as it occurs. They can upload evidence to support their learning and link reflections to KSBs in the standard.

Tracking learning

Tracking the progression of learning or progression against behaviours has always been tricky, but not with OneFile. As apprentices rate themselves in the scorecard, their scores are plotted on a graph to show to the progression of learning or 'distance travelled'. The scorecard prompts the apprentice to evaluate their knowledge, skills and behaviours, so it's a great way to track the progression of behaviours too.

Timeline of learning 

Learning entries and training records that are uploaded by the apprentice form a timeline of learning. This timeline is used to show the learner’s progression and demonstrate that they have a deep understanding of the topic.  

Without the right tools to hand, tracking and recording KSBs will be tricky for providers. That’s why it’s really important you invest in the right technology to help you deliver the new apprenticeship standards. To find out more about OneFile’s learning journal and how it can be used to track KSBs, download our free guide 

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This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.