OneFile

Introduction

How to enrol learners the easy way

Enrolling learners can be time-consuming, repetitive, and difficult to track. With OneFile Enrol, you can manage every stage of the enrolment journey online.

How to enrol learners the easy way

How to enrol learners the easy way

Here at OneFile, we understand that enrolling learners can be time-consuming, repetitive, and difficult to track. Centres are under pressure to provide management information reports, on what is potentially one of the most important parts of the learner journey. Given the competition for learners; no one wants to lose out due to a poor and time-consuming enrolment process. 

The lengthy process of getting a learner from initial engagement onto their course of study can cause frustrations for both learner and employer, and from a training provider perspective there’s a huge amount of tracking, monitoring and reporting required.  

Does any of this sound familiar? 

  • Manually tracking learner pipeline for new learners across all provision 
  • Creating forms in a word document 
  • Never quite being sure if you are working with the most up to date data set 
  • Not having data to hand that shows how long it takes to recruit new learners 
  • Not meeting compliance due to having missed a learner or employer signature on forms  
  • Digging around in Excel spreadsheets to monitor the status of learners  
  • Missing forms and not knowing if a learner has received or accessed them 
  • Chasing learners and employers for missing signatures (particularly ahead of the hard close) 
  • Manually moving learners from tab to tab on spreadsheets as they progress through the recruitment process
  • Duplication of data across several departments 

 OneFile has developed a new solution to simplify your enrolment process: 

  • Keep all of your learner enrolment data in one place
  • Know when learners and employers have outstanding forms to complete and be able to follow them up easily 
  • No more missed signatures; meaning compliant data first time! 
  • Learner information can be transferred directly into OneFile ePortfolio and OneFile ILR (and exported as a .CSV or .XML into other systems) 
  • Easy to create, modify and track any number of forms, which are all directly linked to a learner or an employer 
  • Have full confidence in knowing that you are always working with the most up to date data 

With OneFile Enrol, you can manage every stage of the enrolment journey online – from collecting ESFA-compliant data to managing your prospect pipeline. You can transfer applicant data directly to the eportfolio in one click, so learners can start straight away. It couldn’t be easier.   

To find out more about using OneFile Enrol to support your learner enrolment, book a demo with a member of our team.

Book a demo


This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.