three doctors in a line

Find the best revalidation management system for your trust

Revalidation may seem like a huge undertaking for you and your staff – but it doesn’t have to be that way.

Find the best revalidation management system for your trust

three doctors in a line

Revalidation may seem like a huge undertaking for you and your staff – but it doesn’t have to be that way.

With an effective revalidation management system, your staff can create an online portfolio to prove they have met each revalidation requirement. It means they won't have to create hefty paper-based files, all the nurses and midwives across your trust can use one unified system to complete their revalidation.

But with so many revalidation systems out there, how do you know which one is right for your trust?

Find out the 5 main features to look out for in a revalidation management software:

Easy to use

Nurses and midwives are busy – very busy. So when you're looking for a revalidation management system, make sure it's easy to use. An intuitive software will have all the features you need – like online templates and video uploads – arranged around a simple dashboard. This will make it quick to access and easy to track progress.

Mobile app

It's crucial you find a revalidation software with a mobile app. It means your nurses and midwifes can work on their revalidation portfolio on the ward using any device - whether they're connected to the internet or not! Then they can simply sync the data to their online portfolio. With an app, staff can take photos, videos or audio recordings on the ward to support the requirements. This will save time, reduce storage space and eliminate paperwork.

Reporting suite

Choosing a revalidation management system with a diverse reporting suite will make your life so much easier. With the right reporting tools, you'll be able to monitor how your staff are getting on with their revalidation requirements at the touch of button. Plus, you'll be able to track engagement, progress and feedback for external audits.


All patient data stored as part of the revalidation requirements must conform to all 8 data protection principles set out in the DPA. Check each software provider's security policy to make sure they have all the necessary safeguards in place.

Future proof

Find a system your nurses can use throughout their career. Many revalidation management systems can also be used as a training eportfolio, CPD tracker and appraisal platform, allowing staff to create a complete record of their professional development throughout their career. This will make it easier for staff to manage their training workload on one unified system, and save the time, money and hassle of implementing multiple systems. It's a win-win!

Now you know what to look our for in a revalidation management system, where are you going to find one?

OneFile has done all the work for you.

Our learning and development software is ideal for revalidation. It's easy to use, has a robust reporting suite, and is 100% secure. Plus, it’s also a training portfolio, VLE, CPD tracker and assessment eportfolio all rolled into one!

Download our brochure to find out how OneFile matches all 10 revalidation requirements – from practice hours to confirmation.

Download guide

Download our case study from North Bristol NHS Trust. 

This article includes research and opinion sourced by OneFile at the time of publication. Things may have changed since then,
so this research is to be used at the reader's discretion. OneFile is not liable for any action taken based on this research.